Snow Plowing and Removal Request for Proposals 2018-2019
Snow Plowing and Removal
Request for Proposals
The City of Cambridge is currently seeking proposals for snow plowing and snow removal services for certain City-owned and/or managed properties within the City of Cambridge. The request for proposal forms are available on the City’s website at http://www.ci.cambridge.mn.us and at City Hall – 300 3rd Avenue NE, Cambridge, MN 55008. Qualified Contractors and interested parties should submit their proposals to: Attn: City of Cambridge, Public Works/Utilities Director, 300 3rd Avenue NE, Cambridge, MN 55008 by noon on Friday October 26, 2018. The City will consider proposals on an hourly basis independently for each service. Contractors do not have to submit a proposal for each service to be considered; however, this is preferred.
Scope of Services - Snow Removal, Snow Plowing, Salting and Sanding Services
Qualified Contractors are asked to provide information described below and as detailed on the Schedule of Prices and Description of Equipment forms available on the City’s Website and at City Hall in order to be considered:
Snow Removal from designated City Streets after plowing – the City of Cambridge Public Works Department stockpiles snow in certain areas of the City. Upon notice from the Assistant Public Works Director (or his designee), the contractor may be contacted to assist in removing the stockpiles and transporting the snow to a designated snow collection point.
Plowing and Salting Bridge Park Apartments – The Cambridge Economic Development Authority (EDA), a political subdivision of the City of Cambridge, owns and manages Bridge Park Apartments at 121 South Fern Street (see attached map). The EDA desires to have the parking lot for Bridge Park Apartments plowed when a snowfall event exceeds 1 inch in depth. The contractor is allowed to plow around vehicles that may remain in the parking lot and EDA staff will periodically designate a time when all the vehicles will be moved to facilitate a total clean-up of the lot. Also, the contractor is responsible for the removal of snow from all sidewalks and applying salt to the parking lot. The application of straight salt and the plowing of the parking lot must be completed by 8:00 a.m.
Liquor Store – The City of Cambridge owns and manages the Northbound Liquor Store at 1655 East 1st Avenue (see attached map). The City desires to have the parking lot for the Northbound Liquor Store plowed when a snowfall exceeds 1 inch in depth. Snow must be plowed to areas designated by the Assistant Public Works Director (see attached map). The Contractor is allowed to plow around vehicles that may remain in the parking lot and city staff will be responsible for removing snow between vehicles. Also, the contractor is responsible for the removal of snow from all sidewalks. The application of straight salt and the plowing of the parking lot and sidewalks must be completed by 7:30 a.m.
Salting – Salt application must be done in a manner and with materials that will not damage grass, plantings and trees in the landscaped areas.
Term of the Agreement – The proposal shall cover services from November 2018 – May 2019 but may be extended until May of 2020. The Contractor must provide proof of insurance in a manner determined by the City Attorney. The City of Cambridge reserves the right to terminate this agreement for any reason with a 30-day written notice.
Billing – The Contractor must submit a detailed billing statement so that the City can separate each type of service received – snow removal, Bridge Park service, and Liquor Store. The City will pay from the billing statement submitted on a monthly basis on net 30 terms.
Timetable for Evaluating Proposals
Proposals must be in writing and submitted by noon on Friday October 26, 2018.
Two copies of the proposal must be submitted to the City of Cambridge, Public Works/Utilities Director, 300 3rd Avenue NE, Cambridge, MN 55008.
Questions regarding the proposal should be directed to: Assistant Public Works Director, Lucas Milz at (763)552-3238 In order to ensure fair process, Contractors and individuals submitting proposals are prohibited from contacting any City Staff or Council members regarding their proposals.
The City Council and EDA will consider selecting a new snow plowing and removal service contractor(s) at their regularly scheduled meeting on November 5, 2018.
Statement of Contract of RFP
Contractor should submit the following information in addition to attachment #1.
Title Page (Contractor name and contact person, address, phone, fax, email address, and date);
Completed Proposal Form (attachment #1).
Contractor’s company or individual’s profile/history/experience; include at least two (2) client references;
The City of Cambridge reserves the right to reject any or all proposals submitted. This is not an offer to enter a contractor or a request for bids; but merely information from applicants which may lead to further negotiations for purposes of entering into a contract. The City of Cambridge reserves the right to increase or decrease hours at their discretion. Further, the City of Cambridge is not responsible for any of the applicant’s costs associated with preparing the proposal and/or attending meeting held by the City Council/EDA.